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Facility Usage & Rental Agreement

  1. Occupancy

    The occupancy of the Community Center is 92 with tables and chairs.

  2. Renters are required to adhere to these guidelines:
    1. Subject to availability, rooms are available to rent from 7AM to 11PM by a group, organization or an individual adult, 21 years of age or older. The Center rates are $125.00 per day.
    2. The Facility User signing agreement is considered the responsible party and is liable for the actions of their guests, damages and payment. Once the facility rental agreement is signed, the rental may not be transferred to another person.

    3. A refundable damage deposit of $125.00 is due at the time of reservation. Any damage occurring during the use of the facility, other than what is considered normal wear and tear, will be the responsibility of the Facility Users. Inspection before and after the event will be conducted by the Coordinator or City Staff. The Facility User has the option of being present for both inspections. The Center will be required to be left in the same condition at the end of the event, in which the Facility User is shown at the time of inspection before the event begins.

    4. The Rental fee is due five (5) days prior to the event.

    5. A key card will be checked out five (5) days prior to the event. If the card is not picked up prior to the event the rental fee will be retained, and the deposit will be returned. An arrangement will be made with the Coordinator as to when and where the card will be returned. Business hours are Monday – Thursday 9:00 AM – 5:00 PM. Friday is not an option to pick up the key for the weekend.

    6. If the reservation is cancelled for any reason with less than five (5) days’ notice, the damage deposit will be refunded, and the rental fees will be retained.

    7. In consideration for and as a condition of the use of the Center, the Facility User hereby agrees to indemnify and hold harmless the Senior Center, the City, and their officers, employees, agents and volunteers, against any and all claims, demands, causes of action, damages (including damages to the Center and/or City property), costs and liabilities, directly or approximately resulting from or caused by Facility Users use and occupation of the Center, whether such use is authorized or not, or from any act or omission of Facility User or any of its officers, agents, employees, guests, patrons, or invitees. The Facility User shall, at its sole risk and expense, defend any and all suits, actions or legal proceedings which may be brought against the Center, the City, or any of their officers, employees, agents and volunteers, and Facility User shall pay for any and all loss, theft or damage to the Center and/or City property caused by the Facility User or any of its officers, agents, employees, guests, patrons, or invitees.

    8. The Center is a smoke, tobacco, and alcohol-free facility.

    9. Taping, tacking, gluing, and nailing to all wall surfaces IS NOT PERMITTED. This is to include painted surfaces, fabric surfaces, and cabinets in the kitchen area.

    10. Kitchen is equipped with the following for your use: microwave, refrigerator, and stove.

    11. Trash receptacles and trash bags will be available during your event. All trash should be picked up and put in the large trash receptacle outside the east door.

    12. All equipment that is brought in is to be removed the same day as the event.

    13. The deposit check will be shredded once the Coordinator has inspected the facility for any damage. If the check needs to be deposited, the Coordinator will contact the Facility User.

    14. An acknowledgement of agreement is required for all Facility Users of the Center except those sponsored by the City and/or the facility Coordinator. The City and facility Coordinator will have scheduling priority.

    15. Any potential Facility Users may be denied use of the Center based on its potential overload of the facility or the negative effect it may have on the adjacent property owners or citizens at large.

    16. The Center’s large screen TV is allowed by request to be used during facility rental.

    17. The back rooms and office are not part of the agreement. Facility Users are to keep their guests out of the back rooms.

    18. The Facility User is responsible to perform the following tasks prior to leaving the Center:

      Sweep and mop floors in all rooms that are used

      Brooms & Swiffer pads are available in the chair/table room

      Take out trash and put new trash bags in the Center trash cans Stack all chairs back on racks and put away

      Trash bags are in the kitchen, under the window courter

      Put all tables on racks and put away

      2 or 3 Round tables and all black chairs are to be out when you leave

      Clean all countertops in kitchen and elsewhere used

      Washcloths are located by the sink, or sanitizer wipes are available

      Turn out all lights in the Center Check the restrooms

      Lock all doors before you leave

      Leave the key card under the office door

  3. Usage Agreement
    I, the lessee, have received, read, reviewed and agree to abide by the above Rental Lease Agreement. I further agree to be present at the Community Center during its use and agree to use due care to ensure that the provisions of this Agreement are enforced while the Community Center is in use. I further realize the ramifications of failure to abide by the provisions of the above Rental Lease Agreement.
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